Job Description


Administrative Assistant - Lafayette, la


lafayette, louisiana

Job Description:

Under the direction of the Program Director/Program Manager, the Administrative Assistant will perform all administrative responsibilities required by the program as well as offer support to the program in the absence of the Director/Manager. These duties include but are not limited to:

  • Greet and assist visitors
  • Answer and direct phone calls
  • Send out and receive mail
  • Track and monitor van usage and maintenance
  • Monitor fuel purchases
  • Manage supply inventory and purchases
  • Maintain Purchase Order system
  • Appropriately code all invoices/bills with department codes
  • Receive/Process/Mail Accounts Payable
  • Manage all filing
  • Monitor and maintain office petty cash
  • Create Invoices for monthly billing
  • Follow up with any past due invoices
  • Assist in preparing payroll spreadsheets
  • Maintain Program Checkbook/Balance Bank Statement
  • Complete monthly reports for Accounts Payable Manager
  • Assist Program Director/Manager as needed
  • Provide general office support as needed

Qualifications:

  • High School Diploma plus 1 year of administrative experience.

Skills and Abilities:

  • Must be personable with great communication skills
  • Multi-Tasking with attention to detail
  • General Office Skills 
  • Experience operating office equipment 
  • Must be proficient in Microsoft Word/Excel
  • Experience in Quickbooks


 

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